As mobile phones and tablets become essential parts of your life, email apps have evolved to be more intuitive and user-friendly.

But not all email apps are designed equally. This is especially true when it comes to syncing features. From general purpose apps to those with AI assistance and customization options, here is how to auto-sync on popular email apps.

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Auto-Syncing on Microsoft Outlook Email App


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This email app was developed in 2014 for both Android and iOS users. It’s a mobile productivity powerhouse that brings your emails, contacts, calendars, and attachments into easy reach. The app’s in-built analytic engine automatically surfaces emails based on your communications and the quick swipe control allows you to easily monitor your mails. Additionally, the app works with Outlook.com, Office 365, Exchange, Yahoo Mail, Gmail, and iCloud email accounts.

When you set auto-sync on your Microsoft Outlook email app, you will be able to access your emails from any device – no third-party synchronization application or software is required.

How to Set Auto-Sync on Microsoft Outlook Email App

  • Step 1: Click on “Emails” from the “Applications” menu.
  • Step 2: Enter your email address and password to sign in.
  • Step 3: From the list that appears, select “Exchange ActiveSync” or “Exchange Account”
  • Step 4: Enter the account information required.
  • Step 5: Once your phone has verified the server settings, you can access the “Account Options”. Set it up according to your preferences and needs.
  • Step 6: Enter your account name that will be displayed on your sent emails.

If your Microsoft Outlook email app is having problems with auto-syncing, consider the following steps to resolve the issue:

  • Check your service status on Outlook.com. If it isn’t green, you’ll have to wait until the service is running properly and try again.
  • Remove and re-add your account on the app.
  • Update the app. Or, uninstall and reinstall it to ensure that the app is up-to-date with the latest fixes and security features.

Auto-Syncing on Gmail Mobile App 


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Gmail by Google comes as a default email app on many Android phones. The app is able to support multiple accounts while offering useful tools and features for organizing your mail. You can use the automatic filters to sort out promotional and social notifications as well as spam mails. Moreover, the email app supports a number of POP and IMAP email accounts and Exchange.

How to Set Auto-Sync on Gmail Email App

  • Step 1: Open the Gmail app, click on the “Menu” tab.
  • Step 2: Select “Settings” and choose the account you want to sync (if you have more than one account on the same device).
  • Step 3: Click on “Sync Gmail” so that it’s checked.

If Gmail isn’t syncing automatically, you may experience the following problems:

  • The app becomes very slow.
  • You may not receive notifications of new messages.
  • An “Account Sync Error” message may appear on your screen.
  • Your inbox may fail to update.
  • The app may fail to send or receive mails.
  • Sometimes, the app may fail to open.

If you are facing any of these problems, consider the following troubleshooting tips:

  • Check your settings. Ensure your device is online, “Airplane Mode” is turned off, and the “Sync Gmail” box is checked.
  • Update your Gmail email app and restart your device.
  • Clear your storage. If your device is running low on space, auto-syncing may fail to work. Consider uninstalling apps that you don’t use and deleting unnecessary downloads.
  • If all of the above tips fail, clear your Gmail information and restart your device. This step may, however, erase your messages, signature, ringtone, and other personalized settings.

Auto-Syncing on Airmail Mobile App


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Delivering a rich set of features and interface elements, the Airmail is considered to be one of the most reliable email apps on the iOS platform. The app supports IMAP, POP3, and Exchange EWS systems with single and threaded message views, gesture controls, filtered search, labels, and much more – all synced between your iPhone and Mac.

Airmail also pairs well with other non-iOS systems. For instance, it supports document imports from Google Drive, OneDrive and Dropbox and lets you open links in a range of browsers. It also features “send to” support for services and apps such as Evernote, Trello, and Pocket.

How to Set Auto-Sync on Airmail

Syncing your email account with iCloud is one way of keeping your settings safe. To enable this feature, follow the steps below:

  • Step 1: Open the Airmail email app.
  • Step 2: Select “Airmail Preferences”.
  • Step 3: Click on the General Tab, then iCloud Sync. This will enable the syncing of your email account to iCloud.
  • Step 4: From here, you can edit your syncing preferences.

If you receive an error while trying to sync the Airmail app to your cloud, consider the following steps:

  • Step 1: From your iOS device, select Settings.
  • Step 2: Search for iCloud and click on it.
  • Step 3: Tap on iCloud Drive and if it’s not enabled, enable it.
  • Step 4: Enable Airmail to use iCloud Drive, and try to sync your account once again.

Auto-Syncing on Astro Mail


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Astro Mail app takes the AI-powered approach to offer its users intelligent assistance in organizing their mails. The app comes with a whole lot of convenient features including mail snoozing, a unified inbox for Office 365 and Gmail accounts, and a “send later” option.

Additionally, the app’s inbuilt chatbox can make helpful recommendations about how to optimally utilize the features. You also get reminders and notifications on important mails.

How to Set Auto-Sync on Astro Mail

Syncing will depend on the size of your email’s inbox. It can take as fast as a few minutes for small inboxes, and as long as three hours for very large inboxes. Only the first sync will take this long. After that, your email should sync in seconds.

To set auto-sync on this email app:

  • Android:  Go to Settings, then select the account to sync, and authenticate it.
  • iOS: Go to settings, select the account to sync, then click on “Sync Account”.

If you experience any problems with syncing, you can take the following steps:

  • Check Astro Mail’s status page for performances and update status. Ensure the app is up-to-date with the latest features.
  • If the issue persists after updating the app, you can uninstall and reinstall the app, then restart your device.

Auto-Syncing on Spark


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Spark is one of the most popular client email apps on iOS. It intelligently sorts mails in categories such as notifications, newsletters, and personal emails. The app comes with gesture controls that allow you to quickly sort through mails, pin important messages, snooze mail for later attention, and create one-button replies.

It supports a range of email providers including Yahoo, Hotmail, Gmail, iCloud, and Exchange. You can save your mails as PDFs for easier reference as well as view and respond to important invitations quickly via the calendar widget.  

How to Set Auto-Sync on Spark

Simply go to “Settings” and then select “Sync Settings via Cloud”.

You need to have verified at least one of your email accounts for the syncing to be successful. This protects your data in the event your device falls into the wrong hands. Spark allows you to sync both accounts and settings via iCloud, making it easy for you to set up new devices.

Auto-Syncing on Edison Mail App


edison mail

Available in both iOS and Android platforms, Edison is an all-in-one email app that supports a range of email providers while offering an intuitive interface, useful email management features, and an AI assistant.

The app comes with an auto-sorting mail feature, configurable swipe controls, a bulk unsubscribe feature for spammy emails, and real-time travel notifications. Edison supports Yahoo Mail, Gmail, Outlook Mobile, Hotmail, Office 365, AOL, and IMAP systems.

Hot to Set Auto-Sync on Edison

  • Step 1: From your device, go to Settings.
  • Step 2: Select Mail, Contacts, Calendar.
  • Step 3:  Select the Edison account you want to sync.
  • Step 4:  Enable Sync.

Choose the Right Emails for Your Needs


Auto-Syncing emails

When it comes to email apps, you can choose several to use for different purposes. You might prefer one app for your personal phone while another one for your business activities. Whatever the use, you will need to choose an app that allows you to auto-sync your mails quickly for convenience purposes. The popular email apps above will allow you to do just that. Depending on your devices and preferences, pick the one that works best for you.